Boards are the driving the organization’s success. They make crucial decisions and have important discussions that impact all participants. This means that a lot sensitive information is shared within the board and has to be secured from unauthorized access.
One of the best ways to safeguard confidential documents for boards is by implementing strong security measures to prevent the sharing, viewing and printing. One of the best methods to accomplish this is to use secure portals for boards, which can secure documents so that they can only be read to authorized users.
Most board portals also allow you to set time limits for how long a document may be accessed, and limit those who can download or print it. Many systems offer tools to monitor who has viewed documents, as well as the number of www.dataroomabout.com/the-reality-with-the-data-room-software/ times and by who.
Another method to safeguard confidential documents for boards is by establishing an explicit confidentiality policy. The policy should clearly state that, unless legally required, or authorized by the Board, directors cannot divulge confidential information to any third-party including the sponsors of constituency directors. It should also define confidential information. Although the enforcement of such a policy can be difficult but it provides clarity to all directors and makes it easier for the company to defend itself against claims that a board member violated his or her duty of confidentiality.
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