An agenda for board meetings is the guideline for productive discussions and efficient decision-making. It is recommended to follow a template or structure to prepare an efficient agenda for a board meeting and to place the most important sections on top. The most commonly used sections of a meeting agenda include a call for orders, approval minutes from the previous meeting, committee reports, and old and new business.
Make sure that the agenda for your board contains the supporting materials for each item on the agenda. This will ensure that all participants understand the discussion and give them the chance to go over the information prior to the meeting. Make sure to include time limitations for each of the agenda items, so that meetings don’t go overboard and valuable discussion topics aren’t overly discussed or left unanswered.
Designate a person responsible to prepare a board meeting agenda and distribute it to the other board members before the scheduled meeting. This gives them time to review the documents needed for the board meeting and prepare their answers.
Begin the meeting by calling the meeting to order. This gives the chair of board to introduce attendees and give an update regarding the preparations. Then, proceed to the approval of the minutes of the previous meeting, followed by a review of the agenda’s changes that were received from the board members after it was circulated. This is followed by the section specifically devoted to strategic planning, and an closed executive session (if necessary). The meeting is subsequently adjourned.
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